Administrative Assistant in Pierceton, IN at Bowen Center 

Date Posted: 11/23/2021

Job Snapshot

Job Description

Inpatient Unit

 

This position provides support in the day to day business operations related to program management, including, but not limited to, schools, EAP, contracts, Recovery Works, DCS and probation for the assigned county. Candidate must have the ability to multitask and have proficient computer knowledge.

Assigned duties may include (but are not limited to):

  • Program Management
    • Schools
      • Point of contact for school personnel relating to client scheduling, success, and communication
    • EAPs
      • Point of contact for school personnel relating to client scheduling, success, and communication
    • Contracts
      • Point of contact for school personnel relating to client scheduling, success, and communication
      • Responsible for managing and updating contracts annually or as stated in the contract
  • Recovery Works
    • Complete presumptive eligibility application for Recovery Works clients who do not have insurance
    • Assist with getting connected to a navigator to apply for insurance
    • Assist with tracking Recovery Works funds used for clients and notify appropriate staff when clients reach certain thresholds
  • DCS
    • Referral Management:  Receive, request, track, and enter referrals into Avatar
    • Scheduling:  Initial intakes, ongoing therapy, medication evals and checks, Psychological Consults/Testing
    • Medicaid Spreadsheet: Check portal, verify package info, and identify reasons for no package
    • Monthly Reports:  Assist DCSSMs with tracking, sorting, uploading to KidTraks
  • Probation Courts
    • Manage referrals from referral to completion
    • Point of contact for courts
    • Responsible for accounting and on-time delivery of needed reports

 

As an agency that works with a vulnerable demographic of individuals, we require extensive pre-employment background checks that aide in fulfilling our mission to protect our patients, keeping them safe from abuse and harm, by hiring quality and trustworthy staff.
 

->As a State-Of-the-Art Healthcare Organization and a Federal Contractor Agency – we require all individuals who join Team Bowen to receive a flu shot and the COVID Vaccine to further protect our staff and the patients we serve. There are options for exemption applications, but approval is not always guaranteed.

 

Job Requirements

Education:  High School Diploma or GED.

Certificate or Professional License: No certificates or professional license required.

Experience: Prefer one (1) year in an office environment.